EN-Booking calendar for testers

In der Ansicht des Buchungskalenders erkennen Sie einen Aufbau von: 1. die Kalenderansicht in der Mitte 1a. mit den Testobjekt Kacheln (mit Testobjektformationen) in der ersten Spalte 1b. mit Spalten für je einen Tag und Kacheln für die Buchung 2. die Legende oben links 3. die Buttonstruktur oben rechts

• 1. Homepage for testers
• 1.1. Menu and page navigation
• 2. Booking calendar for testers
• 2.1. Overview "Booking calendar" for testers
• 2.2. Making a booking as a tester
• 2.3. Test object tile for testers
• 2.4. Legend
• 2.5. Date picker
• 3. Booking list for testers
• 3.1. Overview "My bookings" for testers
• 3.2. Different statuses of bookings and tests

1. Homepage for testers

General Information

1.1. Menu and page navigation

You are on the homepage of the booking calendar and see the menu bar at the top and the page navigation on the left. 

 

1. In the menu at the top right, you can see: 
   1. Division name (with a dropdown menu if there are several divisions available)
   2. Username
   3. “Logout” icon
   4. “Change Language” icon 
2.  Testers can find the following three menu items in the page navigation:
   1. Home
   2. Booking calendar
   3. Booking list 
      1. My bookings

2. Booking calendar for testers

The booking calendar view is made up of: 1.the calendar view in the center consisting of: 1a. test object tiles (with the test object’s information) in the first column 1b. columns for one day each and the corresponding tiles to make the booking 2. the legend at the top left 3. the action buttons at the top right

2.1. Overview "Booking calendar" for testers

This is the booking calendar view for the tester.

DAILY VIEW

As a tester, you can see your own booked, requested, approved and unavailable drives and the purpose of the drive. The days on which the test object booking was made, requested or approved and the dates of when the test object is not available are also displayed. 

QUARTER-HOURLY VIEW

The column for each day is wider here than in the “Daily view”. It is possible to book a test object for a day in a quarter-hourly cycle. 

The status of the drive remains the same as described above. 

2.2. Making a booking as a tester

DAILY VIEW 

The current day, weekday and date are always highlighted with a color.  

Looking at the individual day, through hovering over it, you can find a “+” button.  

Clicking on it opens a separate pop-up “Create booking” with the following information: 

• "User", automatically selected 
• "Delegate"
• "Test object", automatically selected 
• "Location", selected if the assignment has been selected 
• Tax-relevant settings:    
• two radio buttons: “Within” or “Outside working hours”  
• a checkbox: “Personal company car available” appears next to the selected radio button “Outside working hours”  
• a checkbox: “Evaluate in IVA” an optional setting, depending on the settings in the administration 
• "Start date" and "End date", automatically selected 
• "Reason"
• "Approver 1" 
• "Approver 2", for drives outside working hours 

You can change or add to your details during the booking process. To complete the booking process, please click on the “Request approval” button below. Your request will be saved and, in most cases, forwarded to the approver. Under the booked day and the corresponding vehicle tile, you will then see your name, part of the reason and the status “Requested”. 

The second way to make a booking is by clicking on the “+ Booking” button. A separate pop-up “Create booking” will then open with the same details as above. The test object needs to be selected manually here.  

After making a booking, you will see your requested booking in the booking list. The text line containing the booking information is colored orange. You can edit the booking afterwards by clicking on the “Pencil” icon.  

More information can be found under the menu item “Booking list”. 

If the test object is assigned a current location for a specific period, you will see the name of the location in a tile at the top left. 

Mandatory information is marked with an “*”. 

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QUARTER-HOURLY VIEW

The column for each day is wider here than in the “Daily view”. It is possible to book a test object for a day in a quarter-hourly cycle. 

Looking at the individual day, through hovering over it, you can find a “+” button. 

Clicking on it opens a separate pop-up “Create booking” with the following information: 

• "User", automatically selected 
• "Delegate"
• "Test object", automatically selected 
• "Location", selected if the assignment has been selected 
• "Start date" and "End date", automatically selected 
• “Duration”, automatically calculated 
• Tax-relevant settings:    
• two radio buttons: “Within” or “Outside working hours”  
• a checkbox: “Personal company car available” appears next to the selected radio button “Outside working hours”  
• a checkbox: “Evaluate in IVA” an optional setting, depending on the settings in the administration 
• "Reason" 
• "Approver 1" 
• "Approver 2", for drives outside working hours 

The checkbox: “evaluate in IVA” depends on the settings in the administration and is optionally available. 

If the checkbox is selected, a test is created in IVA.

2.3. Test object tile for testers

In the calendar, you will find the list of available test objects in the first column on the left and the respective day view. 

The two most important pieces of information are displayed in the test object tile: 

• Test object name  
• The first two attributes 

Click on the “i” icon to open a separate window containing further information on the test object: 

• Image of the test object 
• Test object name 
• Key Value 
• Documents 
• Further attributes 

2.4. Legend

The legend is located below the menu at the top left. It helps you find your way around the booking calendar and explains the color coding of the status and location. 

The following statuses can be defined for “Status”: 

• Requested 
• Booked 
• Approved 
• Partially approved 
• Not available 

Further information can be found here: Status 

All locations that have been made available by the administrator are listed under the location. 

The locations defined by the administrator are displayed under “Location”. 

2.5. Date picker

At the top next to the buttons there is a date picker and four arrows that allow you to quickly select a date and skip through certain time intervals.

3. Booking list for testers

3.1. Overview "My bookings" for testers

The booking list provides you with an overview of all bookings that you have requested or booked. The list is made up of several columns.

On the far right is the column: “To test”. If a drive has been approved, the column is filled with a “Car” icon. Clicking on the icon takes you to the corresponding test, i.e. a new tab opens in the tester web application.

Please pay attention to the column “Status test”. The status “Published” only appears in the “Status test” column once the planner has published the test. You can then start the test.

If the test is in the “Draft” status, you do not have access to the test. 

Read more about status here 

The “Status test” and “Finished” columns can be sorted. 

3.2. Different statuses of bookings and tests

Bookings in the booking calendar go through a workflow until a tester can select a drive for evaluation in their IVA iOS app or in the web tester.

This overview is intended to illustrate the workflow and show the status of the associated IVA tests: 

Status of the booking	Description	Status IVA Test	Other possible statuses in IVA
Not Available	Blocking booking, no test is generated in IVA	N/A
Requested	No test has been created in IVA yet	N/A
Partially approved	No test has been created in IVA yet	N/A
Approved	Test in IVA was created	Draft
Booked	Test already exists in IVA	Published	Stopped Meeting break Completed Archived